Hidden Earth: Booking Form (intro)

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Booking in advance saves you a modest amount of money and it also saves you from a long queue at the check-in desk.
Certain items - like the conference dinner and club stands - can only be booked in advance, up to the closing date for using this form.
This Form can be used up to a week before the event
There is no paper booking form; and please do not send us "unsolicited" cheques! If you want to pay by cheque, you should complete and submit this online form, selecting the "pay by cheque" option, and then follow the instructions.

Our charges are shown against each item on the booking form, but if you want to see a complete list of charges, please click the plus icon below.

Fees Table

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Entry Ticket	Discounts	Dinner	T-Shirt	Benefits	Camping	Club Poster and Stand
• Weekend, £29.00 • Saturday, £17.00 • Sunday, £17.00	• BCA, £1.00/day • Student, £1.00/day • Staff/Lecturer, 1 day • Staff/Lecturer, 2 day • Under-18, 50% • Under-14, 100% • Already Booked, 100%	• Meat meal, £15.00 • Vege meal, £15.00	• Small, £12.00 • Medium, £12.00 • Large, £12.00 • XL, £12.00 • XXL, £12.00	• Package, £3.00 • Group, £2.00	• 1 tent, £10.00 • 2 tents, £20.00 • 3 tents, £30.00 • 4 tents, £40.00 • 5 tents, £50.00 • 6 tents, £60.00	• Poster space, free • 1 table, free • 2 tables, £10.00 • 3 tables, £20.00 • 4 tables, £30.00 • One power socket, £5.00
Applies to Advance Bookings Only		Applies to Advance Bookings Only	Applies to Advance Bookings Only	Applies to Advance Bookings Only		Applies to Advance Bookings Only
Notes An additional £2 per day (or £3 for the weekend) is charged if you pay on the door	Notes Only one of the above discounts may be applied. BCA Members: Discount only applies to Direct Individual Members of BCA. Students: Discount only applies to full-time undergraduate students. Staff and Lecturers: you do not have to pay an admission fee for the day you are working but all other fees apply. info The Already Booked option allows you to book 'extras' (meal, t-shirt, tent etc) for an existing booking.			Notes Package benefit: a discount for each adult ordering a full package of weekend ticket, dinner and T-Shirt unless they have claimed a staff/lecturer discount. Group benefit: for groups of six or more adults booked for the weekend; a discount for each adult in the group, unless they are entitled to the Package Benefit or have claimed a staff/lecturer discount.	Notes Per tent, for the weekend. NO MUSIC, NO FIRES! Please note that no music may be played on the camp-site at any time. Please do not light fires. Please keep your valuables secure. (The organisers will not accept any responsibility for loss, theft or damage). Important notice about camping for 2019. Please note that for 2019 camping is off-site, a short distance from the venue. Please help us by keeping the site tidy and placing all your rubbish in the bins. Also: no music and no fires please. You must not camp at the venue itself. Security staff will be patrolling to enforce this restriction.	Notes Club poster and stand space must be booked three weeks in advance. Info Power sockets: for lighting and computers only. No kettles please.

Delegate Booking Form

Click this button to make a new booking. You can pay online or by cheque.

Click this button to amend an existing booking, first entering your booking reference in the box below.

Booking Reference

Choose this option if

You have an open booking form that you have not yet finished editing (This mostly applies to Groups)
You have submitted the form, but you want to change your intended payment method (e.g. you said you were going to pay by cheque, but you want to pay online)

Please make sure you type the full booking reference, exactly as it has been given to you. A typical reference will look like this: HE19-0123-1A2B3C. The first part (HE19-0123) is your invoice/receipt number and the second part (1A2B3C) is your unique pass-code, to allow you to access your booking. Type the information exactly as it is demonstrated above. (Although the form doesnt mind if you confuse certain letters and numbers due to poor eyesight, and it doesnt mind if you type in lower-case).